Onboarding supplier-submitted products in the Vendor Portal

This guide shows Vendor Portal users how to review the products a supplier has submitted, then either accept them into Pimberly or reject them back to the supplier with feedback.

Step 1 — Open the supplier's uploaded products

The Vendor Portal opens on the supplier overview. The Uploaded Products tile shows how many products the supplier has submitted to date (49 in this example).

1. In the top navigation bar, click Vendors, then select the supplier you want to review.
2. On the Uploaded Products tile, click View all to open the full list of submitted products.

Note: The list opens on the Product Creation tab, showing products identified as unique according to the PDT Link ID.

Step 2 — Choose which information to display

Decide exactly what you need to see about each product before you start reviewing.

1. Above the product list, on the right, click Set Columns.
2. In the Add Column panel, use the Filter box or scroll the grouped lists to find the fields you need.
3. Add high-level product information, for example Description, Product Type, Manufacturer and Country of Origin.
4. Add supplier-level information, for example Supplier and Supplier Product Number.
5. To remove a column you don't need, click the delete icon next to it under Current Columns.
6. Click Set Columns to apply your selection.

Note: This lets you see exactly what you need to know about a product while filtering out information you don't need.

Step 3 — Review and filter the products

The list now shows your chosen columns, each with a search box in the header.

1. Type into the search box under any column heading, for example Product Code, Description or Manufacturer, to filter the list.
2. Review the returned products and decide which are suitable for onboarding into Pimberly.

Note: The footer keeps running counts: Total, Filtered, Selected and Visible.

Step 4 — Select the products to onboard

1. Tick the checkbox at the start of each product row you want to onboard.
2. To select every row at once, tick the checkbox in the column header.

Note: The Selected count in the footer updates as you go.

Step 5 — Accept the selected products

1. Above the list, on the right, click Accept.
2. In the Batch Accept: Select Desired Scope dialog, choose the scope: Selected Products applies only to the rows you ticked; Filtered Products applies to every product matching the current filter.
3. Click Next to onboard the products.

Note: A Connection Import queued message appears while the products are processed.

Step 6 — Confirm onboarding and move to enrichment

1. Wait for the Connection Import completed banner, which confirms how many new products have been created.
2. The accepted products are now in Pimberly and can now be enriched as part of your full product lifecycle.

Note: Onboarded products drop out of the Product Creation list, so the Total count reduces.

Step 7 — Reject unsuitable products

Send products that aren't ready back to the supplier with an explanation.

1. Select the product or products you want to reject.
2. Above the list, on the right, click Reject.
3. In the Reject dialog, check the Rejecting Products count is correct.
4. In the Comment box, explain why the product is being rejected.
5. Click Reject.

Note: The comment is sent as a notification to the supplier, helping them correct the product information before their next import.